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Travel + Safety

Travel + Safety

Updated March 16, 2022

COVID-19 has increased the urgency to address diversity, equity, and inclusion in education, to produce graduates to care for our highest-need communities, and to train future health equity and social justice leaders.

The health and safety of attendees, speakers, and staff remain our top priority. The American Medical Student Association is implementing a plan to minimize COVID-19 transmission at our event. Below are various requirements and changes to the attendee experience. We ask that all participants adhere to the guidelines to ensure a safe experience for everyone. These protocols may continue to evolve based on modified standards and public health and governmental directives.

Vaccination

We strongly encourage full vaccination (a person is considered fully vaccinated two weeks after completion of a two-dose mRNA series, either Pfizer or Moderna, or one dose of the Johnson & Johnson vaccine. We strongly recommend all guests receive the “booster” dose of the COVID-19 vaccination, if you are more than six months out from your second dose of the COVID-19 vaccine (either Pfizer or Moderna), or more than two months out from your first dose of the Johnson & Johnson vaccine.

Masks

We require that all AMSA staff and conference attendees wear well-fitting masks or respirators that fit completely over their noses and mouths, regardless of vaccination status, except when actively eating or drinking. Exceptions may be made for conference speakers onstage or at a podium where appropriate distancing is achievable.

AMSA is only able to apply this rule to our attendees and meeting spaces within the hotel. Attendees should be aware that restaurants, other areas of the hotel and other establishments they visit may not have mask requirements.

In advance of AMSACon, we appreciate all attendees’ compliance with the mask requirement so that AMSA staff and volunteers will not have to request they wear their masks. As current or future health care professionals, we trust our attendees to behave in a manner that will keep themselves and other attendees safe.

While the value of connecting in-person is important, we also recognize the realities of COVID-19 as it relates to community health priorities, travel and institution restrictions. As such, the conference will be a hybrid event. We look forward to seeing you in-person or online in 2022.

Location

This year, we will convene at the Hyatt Regency near Washington, DC for the in-person programming and events:

Hyatt Regency Crystal City
2799 Richmond Hwy
Arlington, VA 22202
(703) 418-1234

Reserve your hotel room now!

To make your reservations, please click here: https://www.hyatt.com/en-US/group-booking/WASRC/G-LRVR

If you need additional assistance, please contact us at (800) 233-1234 or click here to find contact information by Region.

If the group rate is no longer available, prevailing rates may be offered for some or all of your dates.

The room reservation cut-off date is March 15, 2022, for general attendees. Reservation requests received after March 15 will be based on availability at Hotel’s prevailing rates.

Transportation

Airports

Reagan National Airport (DCA) – (less than 1 mile from hotel)

Other nearby airports include:

Ground Transportation

From Reagan National Airport:

  • Courtesy Hyatt Airport Shuttle to Reagan National Airport (DCA) departs the hotel every 20 minutes on the hour from 4:20am – 12:40am. (Times subject to change.)
  • Shuttle picks up at A Terminal (2nd Curb by the marked Hotel Shuttle stop location) and B & C Terminal Arrivals, Door 4 and Door 7 (1st Curb by the marked Hotel Shuttle stop location).
  • Uber, Lyft and Taxi transportation options are also available.

From Dulles International Airport:

  • Taxi:  One-way to/from Dulles International Airport (IAD) is approximately $40 to $45.
  • Super Shuttle:  One Way To/From Dulles International Airport (IAD) is approximately $140.
  • Washington Metro System  (Rail and Bus)
  • Uber and Lyft transportation options are also available.

From Baltimore Washington International Airport:

  • Taxi:  One-way to/from Baltimore Washington International Airport (BWI) is approximately $65 to $70.
  • Super Shuttle:  One Way To/From Baltimore Washington International Airport (BWI) starts at approximately $78.
  • Washington Metro System  (Rail and Bus)
  • Uber and Lyft transportation options are also available.

Letter of Invitation for Visa

Who can get letters supporting visa application approval?
In order to obtain a letter of invitation to attend Convention, the following criteria must be met:

  • Current membership with AMSA
  • Conference registration paid in full
  • Provide a letter of good standing from school

How to request a letter:
Individuals must reach out to AMSA at events@amsa.org for a tailored VISA letter or invitation to attend an AMSA event. Please provide the following information:

  • Full name (as reflected on your identification documents)
  • Current address (as reflected on your identification documents)
  • Arrival and departure date
  • Letter of good standing from school

What resources are available for entering the country?
Please review the U.S. Department of State’s guide to Visitor Visas.

In the event that a visa is not approved, registration fees can be transferred to another attendee, but will not be refunded.